Good Governance Code
The purpose of this code is to ensure that Imagine Committee meetings and the Imagine Festival are run in accordance with the laws of Ireland and in a spirit of cooperation for the smooth planning and management of the annual festival and to bring the Arts to as wide an audience as possible.
1. Management Committee Members should:
- Strive to attend all meetings, sending apologies to the chair for necessary absences.
- Prepare for the meeting by reading the agenda, papers and emails before the meeting.
- Talk to the chair before the meeting if you need to clarify anything.
- Arrive on time. Stay to the end.
- Participate fully in the meeting.
- Listen to what others have to say and keep an open mind.
- Contribute positively to the discussions.
- Try to be concise and avoid soliloquies/speeches.
- Help others concentrate at the meeting. Discourage side conversations.
- Have the best interests of the organisation/beneficiaries in mind at all times.
- Draw attention to any potential conflicts of interest that may arise in the meeting.
- Fulfil any responsibilities assigned to you at the meeting and be prepared to report back on your progress at the next meeting.
Members and associates must:
- Treat each other with respect.
- Avoid offensive or insensitive comments or language.
- Respect confidentiality.
- Avoid bringing the organisation/committee into disrepute.
- Express dissent where necessary, but avoid conflict.
3. Legal Requirements
Management Committee Members must:
- Be active – you cannot be a dormant or ‘sleeping’ management committee member, you are still liable for the decisions the others make in your absence.
- Act jointly – an individual has no powers on their own unless they have been specifically given them by the committee (minuted at a proper meeting).
- Act constitutionally (and within the law) – make sure that you act within the powers and objects (remit) set out in the Imagine constitution. Follow the constitution on how meetings are run and how the committee is recruited.
- Act in the interests of the beneficiaries – put yourself in the beneficiaries’ position and make decisions that are best for them.
- Act reasonably and honestly – remembering to minute discussions and debates so that your reasonableness can be demonstrated.
- All financial decisions to be agreed by the committee and true and accurate financial accounts are maintained on an annual basis. Such decisions would include fees for acts, performers, contractors, venues and associated supporting services.
- Have a duty of care – act prudently and reasonably.
- Not delegate control unwisely – some things can be delegated however, the management committee remains responsible and accountable.
- Not benefit personally – committee members should not benefit personally unless allowed specifically in the constitution or by agreement with a named person, for services provided to the festival by way of management, consultancy and implementation of festival programme or otherwise allowed by law.
- Avoid conflict of interest – manage actual conflicts of interest through a written process/policy and elsewhere avoid the appearance of conflicts of interest.